For staffing and recruiting agencies
Recruitment agency software with your ATS, CRM, and back office on one record.
Candidates, clients, jobs, and timesheets in one platform built in-house. Nothing gets re-keyed between systems, so recruiters spend the day with people instead of spreadsheets.
AI matching ranks your database against every new job
Sequences follow up with candidates and clients on their own
Approved timesheets become invoices synced to popular accounting systems
Tell us about your agency
A quick call to understand what you need, with a first look at Tracker. No obligation.
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Trusted by 1,000+ staffing and recruiting firms worldwide
Nobody got into recruitment to copy a candidate into three systems.
When the ATS, the CRM, and the timesheet tool don’t share a record, every step becomes manual. The job gets posted in one place, the shortlist lives in another, and the client update is an email someone has to remember to send.
Some agencies hire more admin to keep up. Ones that run on Tracker let the platform carry it.
Re-keying CVs
Chasing interview slots
Hunting Thursday timesheets
Rebuilding the same report
More time on the call that places someone
See it work
From first call to final invoice, one record.
The candidate you source is the candidate you submit, place, onboard, and bill. Every step reads from the same record.
Source and match. Post to job boards and let AI matching rank your own database first.
Shortlist and submit. Move candidates through stages on a kanban and send formatted resumes to the client.
Place and onboard. Compliance checks run before the start date, with e-signature and document capture built in.
Bill and report. Approved hours raise the invoice, and the dashboard updates fill rate and margin as it happens.
What’s included
Everything the desk runs on, already connected.
Nine areas of recruitment agency software on one platform, plus live chat with real people when you need a hand.
Applicant tracking
Track every applicant from submission to offer.
AI candidate matching and ranked long lists
CV parsing and formatted client submissions
Bulk job posting to 1,000+ job boards
Radius search with candidates on a map
Kanban shortlists by stage
Sales CRM
Find, qualify, and keep the clients that matter.
Lead qualification and sales pipeline
Weighted revenue forecasting
Outlook and Gmail add-ins
360° view of every account
Automation
Rules that run the follow-ups nobody has time for.
Drag-and-drop workflow builder
Watchdogs that surface new matches overnight
Compliance expiry alerts
Triggers on any stage change
Back office
Timesheets to invoice without a spreadsheet.
Online timesheets and expenses
Shift planning and candidate availability
Rate cards applied automatically
Invoicing synced to QuickBooks, Sage, and Xero
Worker self-service portal
Marketing
Stay in touch at scale, by email and text.
Candidate and client nurture sequences
Two-way SMS and drag-and-drop email
Consent and suppression management
Campaign reporting on opens, clicks, and replies
Reporting
Know where the agency stands, every day.
Real-time dashboards and leaderboards
Custom report builder
Commission calculation
Client scorecards and lifecycle funnels
Onboarding
Get placed candidates to day one, cleared.
Client-specific onboarding workflows
I-9, E-Verify, RTW checks, and eSignature
Candidate self-service on mobile
Cleared talent pools ready to redeploy
Compliance
Compliance built in from the ground up.
Hard stops before a non-compliant placement
Credential and document tracking with renewals
GDPR, CCPA, and PIPEDA tools, including subject access requests
Full audit trail
Mobile
The desk goes where the recruiter goes.
Tracker mobile app for search and records
Site visit logging on the go
Geolocation check-in for shifts
Mobile timesheet submission and approval
TrackerAI
AI that runs through every part of the desk.
TrackerAI isn’t a separate module. It works inside the same records your team already uses, from the first search to the month-end report.
Recruiting
Alignment reports score each candidate against the job, and long lists arrive ranked.
Jobs
The job spec assistant drafts a spec your recruiter can edit and post.
Every record
EVA, the in-app assistant, answers questions and takes actions where you’re working.
Automation
Agents trigger from workflow events and do the work while the desk is on the phone.
Reporting
Ask a question in plain English and get the numbers back.
Control
Admins set who uses AI, for what, and see usage across the team.
What happens when you book
A first call worth 30 minutes.
01
We start with your agency
Your desks, sectors, and team size, and what isn’t working in the current setup.
02
A first look at Tracker
Where it helps, a quick look at the parts of the platform that matter most to you.
03
Clear next steps
If Tracker is a fit, we set up a full demo built around your workflow. No obligation either way.
In their words
We love our customers. They love us too.
The platform has automated various processes of our business and has made the team more effective in their respective roles.
We use Tracker for the ATS but also the CRM side. They make it easier to communicate updates and notes between our sales team and our recruiters. It also helps us automate our sales marketing.
If you want a great tool for both your sales team and recruiters, TrackerRMS is that.
Tracker was the easiest ATS implementation I’ve ever had, across five implementations, over 25 years.
When I hire a new recruiter or AE, it’s a much shorter learning curve with Tracker than any other ATS I’ve worked with.
The platform has automated various processes of our business and has made the team more effective in their respective roles.
We use Tracker for the ATS but also the CRM side. They make it easier to communicate updates and notes between our sales team and our recruiters. It also helps us automate our sales marketing.
If you want a great tool for both your sales team and recruiters, TrackerRMS is that.
Tracker was the easiest ATS implementation I’ve ever had, across five implementations, over 25 years.
When I hire a new recruiter or AE, it’s a much shorter learning curve with Tracker than any other ATS I’ve worked with.
See it for yourself
Give your recruiters their day back.
Book a free call to talk through your agency and get a first look at Tracker’s recruitment agency software.
Questions
Recruitment agency software FAQ
It’s the platform a staffing or recruiting agency runs on: an applicant tracking system for candidates and jobs, a CRM for clients and business development, and back office tools for timesheets, invoicing, and compliance. Tracker puts all of it on one record.
Tracker builds the ATS, CRM, back office, and TrackerAI in-house on the same record, rather than connecting separate tools. A candidate, client, job, and timesheet never need re-keying between systems, and reporting reads from one source.
Yes. Tracker connects to LinkedIn, Indeed, 1,000+ job boards, accounting and payroll providers, telephony, e-signature, background screening, and more, plus an open REST API and webhooks for anything bespoke.
Tracker runs agencies from a handful of recruiters to multi-branch teams, with search, AI matching, and reporting working across the whole database. If you’re moving a large database, we’ll talk through volumes and data migration on the first call.
The first call is 30 minutes with a staffing specialist. We’ll learn about your agency and give you a first look at the parts of Tracker that matter most to you. If Tracker is a fit, we set up a full demo built around your workflow. No obligation either way.
