Contract Staffing Software
Every placement is the start of the next one.
Tracker watches every end date, keeps contractors warm between engagements, and runs the timesheet, the invoice, and payroll from the same record.
The contract desk
A specific person, for a specific engagement, for a defined period, at scale
Contract staffing covers a lot of ground. A senior software engineer moving between six-month IT engagements. A financial analyst brought in for tax season. A customer service team scaled up for a product launch. An executive assistant covering a maternity leave. The role, the rate, and the compliance look different across the spectrum, but the commercial model is the same. The agency charges a day rate margin. The contractor performs. The timesheet runs. The invoice goes out. And the placement that ends well is the one that leads to the next one.
AutoMatch · TrackerAI · LinkedIn RSC
The brief came in. The shortlist went out. Nobody started from scratch.
In contract staffing, the placement goes to the agency that was already ready. Tracker holds everything the desk knows, which contractor performed well at which client and who is coming off engagement and when, and surfaces it the moment the role opens.
AutoMatch surfaces the strongest fits the moment the role opens. The agency that called first already knew who to call.
TrackerAI compares the CV to the brief and writes the questions to ask before the screen. A CV tells you what the contractor has done. TrackerAI tells you what to ask about it.
The Alignment Score runs against the job spec for every candidate on the shortlist, shareable with the client. Three candidates. Three alignment scores. One submission the client cannot question.
LinkedIn RSC pulls active and passive candidates directly into Tracker. The pool is never limited to who applied.
Matters most to Recruiters
Contract management · Runners view · Watchdogs · Nurture
The most valuable candidate in the database isn’t the newest one. It’s the one finishing in three weeks.
Already known. Already compliant. Already trusted. The recruiter who reaches them first, with the right opportunity, earns the next placement without a sourcing cost. Tracker makes sure that recruiter is yours.
The Runners view shows every active contractor with their end date in sight. Nobody comes off an engagement unnoticed.
Watchdogs surface upcoming availability automatically. Tracker watches the end dates. The desk makes the calls.
Nurture sequences keep every contractor warm through the gap between contracts. The bench is the most expensive place in the pool. Nobody stays there long.
Every contractor’s full history sits on the record. The next redeployment starts from everything the desk already knows.
Matters most to Recruiters & account managers
Compliance tracking · Expiry alerts · Clearance · Hard stops
Specialist or commercial. Contractor or employee. Cleared or open. The compliance changes. Tracker doesn’t let any of it slip.
IR35 status, right-to-work, eligibility, certifications, corp-to-corp documentation, and security clearance all sit on the record. Tracker tracks every requirement, fires expiry alerts before anything lapses, and stops a non-compliant contractor from being placed.
Expiry alerts fire before anything lapses. The Friday compliance spreadsheet. Retired.
Hard stops prevent a non-compliant contractor from being placed. The placement that shouldn’t happen doesn’t.
Clearance levels and expiry dates are tracked like every other credential. The cleared role only ever sees a cleared contractor.
A full audit trail documents every verification. The compliance check that used to take Wednesday morning now takes nobody’s morning.
Matters most to Compliance teams & recruiters
Rate cards · Back office · Accounting integrations
The margin the recruiter quoted is the margin that gets billed
The rate the client agreed. The rate the contractor gets paid. The timesheet that reflects what was worked. The invoice that matches what was quoted. Tracker puts every part of it on one record, so nothing drifts by month end.
Placement into timesheet, timesheet into invoice, invoice straight to QuickBooks, Sage, or Xero. Nobody re-enters a number.
Rate cards hold the agreed rate for every client, role type, and contractor arrangement. The right rate applies the moment the timesheet is processed.
Statement-of-work and deliverable-based engagements bill alongside day-rate work. Milestones, fixed fees, and project stages on the same record.
The margin that looked right at placement still looks right at month end. Not because someone checked. Because there was nothing to check.
Matters most to Finance & back office
ATS · CRM · Back office · TrackerAI
Every part of the contract business. One record. No gaps between any of them.
Client relationships, open opportunities, contractor pipelines, compliance, timesheets, invoices, and rate cards. Tracker holds all of it natively, with AI across the whole record answering questions, reformatting CVs, comparing candidates, and running the workflows the team repeats every day.
The BD consultant won the brief. The recruiter already knew who to fill it with. The finance team already knew what rate to bill.
Client pipeline, contractor availability, compliance status, and margin, side by side. No switching platforms to see the full picture.
Repeatable workflows run on their own. The tasks done the same way every time stop needing anyone to do them.
Matters most to Agency owners & leadership
Candidate portal · Client portal · Mobile
Give the contractor self-service. Give the client visibility. Keep the desk on the relationships.
Contractors are professionals running their own careers, and hiring managers don’t want to go through the agency for everything. Tracker gives both a portal, and every action writes back to the same record in real time.
Contractors submit timesheets from any device, keep documents on the record, and message the desk directly. The contractor never has to chase anything.
Hiring managers approve timesheets, review submissions, and raise requisitions in the client portal. Without sending a single email to the agency.
Every timesheet, approval, and message lands on the same record. Before anyone has to ask.
Matters most to Contractors & clients
What changes
Less time chasing. More time on the phone.
The role opened at 9am. The shortlist was ready at 9:01, built from contractors the desk already knew.
A contractor finishing in three weeks surfaced on the Runners view. The next engagement was lined up before the last one ended.
The timesheet matched the rate card and the invoice matched the quote. Donna’s finance team stopped asking why the margin didn’t match.
Repeat placements are where the margin is
For specialist roles in IT, finance, and security-cleared work, the contractor pool is finite and the ones worth placing know their worth. For commercial roles, speed and compliance are the whole game. Either way, Tracker watches every end date, surfaces every contractor coming off engagement, and keeps every relationship warm in between.
Specialist contractors in IT, finance, and security-cleared roles.
Commercial contractors scaled up for launches, seasons, and cover.
Day-rate, hourly, and statement-of-work engagements.
Contract, temp-to-perm, and permanent on the same record.
In their words
Contract desks that never go quiet
We haven’t had people complain that they haven’t got paid. Our clients have had barely any complaints or questions about the new system. It’s a lot easier for them to use because they just get an email and click a button.
Now there’s just automatic reminders. A couple of clicks in Tracker and it goes out, approve or don’t approve, to both the candidate and the client approver.
We haven’t had people complain that they haven’t got paid. Our clients have had barely any complaints or questions about the new system. It’s a lot easier for them to use because they just get an email and click a button.
Now there’s just automatic reminders. A couple of clicks in Tracker and it goes out, approve or don’t approve, to both the candidate and the client approver.
We haven’t had people complain that they haven’t got paid. Our clients have had barely any complaints or questions about the new system. It’s a lot easier for them to use because they just get an email and click a button.
Now there’s just automatic reminders. A couple of clicks in Tracker and it goes out, approve or don’t approve, to both the candidate and the client approver.
We haven’t had people complain that they haven’t got paid. Our clients have had barely any complaints or questions about the new system. It’s a lot easier for them to use because they just get an email and click a button.
Now there’s just automatic reminders. A couple of clicks in Tracker and it goes out, approve or don’t approve, to both the candidate and the client approver.
The automations, from reporting, invoicing, time tracking, to marketing, have saved us countless hours every week and reduced errors from manual processes.
The dashboards and reports in Tracker give us visibility we never had before. We can quickly see how individual recruiters and teams are performing and identify areas for improvement.
The automations, from reporting, invoicing, time tracking, to marketing, have saved us countless hours every week and reduced errors from manual processes.
The dashboards and reports in Tracker give us visibility we never had before. We can quickly see how individual recruiters and teams are performing and identify areas for improvement.
The automations, from reporting, invoicing, time tracking, to marketing, have saved us countless hours every week and reduced errors from manual processes.
The dashboards and reports in Tracker give us visibility we never had before. We can quickly see how individual recruiters and teams are performing and identify areas for improvement.
The automations, from reporting, invoicing, time tracking, to marketing, have saved us countless hours every week and reduced errors from manual processes.
The dashboards and reports in Tracker give us visibility we never had before. We can quickly see how individual recruiters and teams are performing and identify areas for improvement.
See it for yourself
See a contract desk run on Tracker
Book a demo and we’ll show you a contractor going from shortlist to timesheet to invoice, and on to the next engagement, on one record.
FAQ
Contract staffing questions, answered
Contract staffing software helps agencies manage contractors from placement to renewal. Tracker runs sourcing, compliance, timesheets, invoicing, and payroll on one record, so the margin quoted at placement is the margin that gets billed.
The Runners view shows every active contractor with their end date, Watchdogs surface upcoming availability, and nurture sequences keep contractors warm between engagements, so the next placement starts before the last one ends.
Yes. IR35 status, right-to-work, certifications, corp-to-corp documentation, and clearance levels sit on the record with expiry dates. Alerts fire before anything lapses, and hard stops prevent a non-compliant contractor from being placed.
Yes. Rate cards hold the agreed rate for every client, role type, and contractor arrangement, and the right rate applies automatically when the timesheet is processed.
Yes. Statement-of-work and deliverable-based engagements, including milestones and fixed fees, bill on the same record as day-rate and hourly contracts.
Yes. Invoices sync to QuickBooks, Sage, and Xero, so finance sees the same numbers as the desk. See the integrations.
No Tracker login needed. Hiring managers approve timesheets, review submissions, and raise requisitions in the client portal.
Yes. Tracker’s migration team maps your existing data to Tracker, sends back a complete data set for you to review, and fixes any issues before anyone goes live. Candidates, contacts, companies, activities, and resumes move across, with prebuilt scripts for common systems.
