Staffing Agency Software From Sourcing to Payroll
From the first call to the final payroll run.
Tracker holds sourcing, placement, compliance, timesheets, and payroll on one record, so the desk keeps moving and nothing waits on a handoff.
The staffing agency
Some agencies run on handoffs. Ones that run on Tracker run on one record.
Rosa owns a 30-person agency. At 8am a client orders twelve temps for Monday. By noon the shortlist is built and onboarding is running. By Friday, timesheets are approved on mobile, and on Monday payroll runs from the same record without anyone opening a spreadsheet.
ATS · AutoMatch · Job boards
The shortlist before the competition calls back
Jobs post to boards and your career site in one action, applicants parse into the ATS, and AutoMatch ranks them against the role alongside the candidates already in your database.
Post once to boards, career site, and social. Applicants land on the record.
AutoMatch ranks new and existing candidates together. Your database works as hard as the boards.
Watchdogs alert you when a fit applies. You call first.
Matters most to Recruiters & resourcers
Onboarding+ · Compliance · Hard stops
Placed, cleared, and there on day one
Onboarding starts the moment a placement is made. Documents, e-signature, and right-to-work checks run in one mobile session, and hard stops keep anyone without the right documents from starting.
One mobile session for documents and e-signature. No paper, no third-party tools.
I-9, E-Verify, and RTW checks built in. Compliant by default.
Hard stops before the first shift. The audit trail writes itself.
Matters most to Recruiters & onboarding teams
Timesheets · Pay and bill · Back Office
Timesheets in, payroll out, nothing retyped
Workers submit hours on mobile, clients approve online, and approved timesheets feed invoicing and your payroll provider. Two-way sync with QuickBooks, Sage, and Xero keeps the books in step.
Pay and bill rules per client and contract. No rate spreadsheet.
Clients approve timesheets online. Invoices go out on time.
Two-way accounting sync. The numbers match at both ends.
Matters most to Back office & payroll
Reporting · Dashboards · CRM
The whole agency, in plain sight
Fill rate, margin, and revenue by client, desk, and consultant, reported from the same data the desk works in. The CRM keeps every client relationship and open deal on the same platform.
Dashboards from live data. No end-of-month reconciling.
Margin by client and consultant. Know where growth comes from.
Pipeline and delivery on one platform. Sales and recruiters see the same numbers.
Matters most to Agency owners
Nurture · Alignment Score · Redeployment
Three thousand candidates, still in touch
Nurture sequences keep the whole database warm in the background, the Candidate Alignment Score shows who belongs at the top of the list, and temps finishing an assignment surface for the next role automatically.
Nurture sequences run in the background. Availability stays current.
The Alignment Score ranks every candidate against the role. You see who fits, and why.
Temps finishing this week surface for next week’s roles. Redeploy before they register elsewhere.
Matters most to Resourcers
CRM · Accounts · Temp-to-hire
Every placement becomes an account that grows
Branch managers see the whole desk on one record, with every client, open order, placement, and conversion window in view. The operation runs reliably at volume, configured around the way your recruiters work best.
The whole desk visible on one record. No chasing updates.
Temp-to-hire conversions surfaced early. The fee lands before the window closes.
Configured around how your desk works. Not the other way round.
Matters most to Branch managers & agency owners
What changes
Fewer handoffs. More placements.
Sourcing, onboarding, timesheets, and payroll moved onto one platform. Nobody re-entered a placement to get it paid.
New starters completed documents and e-signature on their phone, and every one arrived on Monday with a complete file.
Margin and fill rate by client were on the dashboard every morning, from the same data the desk works in.
Every placement type. One platform from start to finish.
Staffing agencies place across temp, contract, and permanent work, often for the same client in the same week. Tracker runs each on the same record, so the whole agency is visible in one place.
Temp and high-volume shift work.
Contract and temp-to-perm.
Permanent and direct hire.
Every industry your agency serves.
Agencies that stopped running on handoffs
A 95% fill rate is embarrassing. If you're a staffing person, that's a C+. We're hitting 100%.
Tracker solved our initial problem of utilization and cost. We reduced our expenses while getting a better sense of activity and productivity.
A 95% fill rate is embarrassing. If you're a staffing person, that's a C+. We're hitting 100%.
Tracker solved our initial problem of utilization and cost. We reduced our expenses while getting a better sense of activity and productivity.
A 95% fill rate is embarrassing. If you're a staffing person, that's a C+. We're hitting 100%.
Tracker solved our initial problem of utilization and cost. We reduced our expenses while getting a better sense of activity and productivity.
A 95% fill rate is embarrassing. If you're a staffing person, that's a C+. We're hitting 100%.
Tracker solved our initial problem of utilization and cost. We reduced our expenses while getting a better sense of activity and productivity.
When back-office employees left organically, we didn't need to replace them because of Tracker.
I'm in Tracker ALL day communicating with clients and our Talent, I'm so grateful for a tool that's as easy to use, while constantly offering new features and upgrades.
When back-office employees left organically, we didn't need to replace them because of Tracker.
I'm in Tracker ALL day communicating with clients and our Talent, I'm so grateful for a tool that's as easy to use, while constantly offering new features and upgrades.
When back-office employees left organically, we didn't need to replace them because of Tracker.
I'm in Tracker ALL day communicating with clients and our Talent, I'm so grateful for a tool that's as easy to use, while constantly offering new features and upgrades.
When back-office employees left organically, we didn't need to replace them because of Tracker.
I'm in Tracker ALL day communicating with clients and our Talent, I'm so grateful for a tool that's as easy to use, while constantly offering new features and upgrades.
FAQ
Staffing agency questions, answered
Staffing agency software runs an agency’s operations, from sourcing and placement to compliance, timesheets, and payroll. Tracker combines an ATS, CRM, onboarding, and back office on one platform.
Tracker manages timesheets, pay and bill rules, and invoicing, and approved hours feed your payroll provider. Two-way sync with QuickBooks, Sage, and Xero keeps the accounts aligned.
Yes. Onboarding+ runs documents, e-signature, and right-to-work checks in one mobile session, with I-9 and E-Verify built in and hard stops for missing documents.
Yes. All placement types run on the same platform and the same record.
Yes. Dashboards show fill rate, margin, and revenue by client, desk, and consultant from live data.
Yes. Tracker’s migration team maps your existing data to Tracker, sends back a complete data set for you to review, and fixes any issues before anyone goes live. Candidates, contacts, companies, activities, and CVs move across, with prebuilt scripts for common systems.
Yes. Your careers page takes applications from any phone, with custom questions and job-specific forms, and every resume is parsed into a candidate record.
Yes. Tracker connects to specific payroll systems, so approved timesheets go straight to payroll without anyone retyping hours. See the integrations.
See it for yourself
See your agency run on Tracker
Book a demo and we’ll show you a placement on Tracker, from the first applicant to the payroll run.
