Healthcare Staffing Software
Every clinician cleared before the first shift.
Tracker keeps licenses, checks, and availability on one record, so placements move as fast as the facility needs.
The healthcare desk
Submitted isn’t the same as cleared
Ngozi runs a shift desk. At 2:15pm a hospital needs two ICU nurses for tonight. By 2:20 she has a shortlist of RNs licensed in the state. By 2:45 both have accepted, with every document already on file. Tracker holds credentials, availability, and facility requirements on the same record, so the desk spends its time with clinicians, not chasing paperwork.
Compliance · Credential tracking · Hard stops
A credential file that’s never out of date
Licenses, certifications, immunizations, background checks, and facility-specific requirements sit on the clinician record with expiry dates. Tracker flags what’s lapsing and won’t let a placement go ahead without what the facility requires.
Expiries flagged before they lapse. Renewals chased automatically.
Facility requirements set once per client. Every submission checks against them.
Hard stops block placement until the file is complete. The audit trail is already there.
Matters most to Credentialing teams
Onboarding+ · Candidate portal · E-signature
From offer to orientation in one session
Clinicians complete documents, sign, and upload credentials from their phone in one mobile session. I-9, E-Verify, and RTW checks are built in, so the file is complete before orientation day.
One link covers documents, e-signature, and uploads. No paper, no third-party tools.
Data pre-fills from the record. Nobody types their license number three times.
Touchpoints keep clinicians engaged through start. Accepted becomes arrived.
Matters most to Credentialing teams & clinicians
AutoMatch · Watchdogs · Mobile
The right nurse, the moment the shift opens
When a facility posts a need, AutoMatch shortlists clinicians by specialty, license state, availability, and distance. Watchdogs flag new applicants who fit, and offers go out by text and app.
Matches filtered by specialty and license state. No calls to people who can’t take the shift.
Offers sent by text and Tracker OTM. Clinicians accept from the break room.
Watchdogs alert you the minute a fit applies. You call first.
Matters most to Recruiters
Timesheets · Pay and bill · Back Office
Every differential billed right
Night, weekend, holiday, and charge differentials are configured per facility. Approved hours feed invoicing and payroll with the right rates applied, across shift, travel, and permanent placements.
Rate rules set per facility and contract. No manual differentials.
Travel and shift work on the same record as perm. One operation, not three.
Timesheets approved online by the unit manager. Invoices go out on time.
Matters most to Payroll & agency owners
What changes
Less time on paperwork. More time with clinicians.
A facility needed two ICU nurses for the night shift. Credentials were already verified on the record, and both were confirmed within the hour.
A BLS certification due to expire in three weeks surfaced on the desk. The renewal was booked before it could block a shift.
New hires completed documents, signatures, and uploads on their phone. Orientation started with a complete file.
Every clinical role. One credential file you can trust.
Healthcare candidates hold multiple licenses, work across facilities, and switch between shift work and contract. Tracker holds the full credential history of each one, so you know who’s cleared for what before the facility asks.
Registered nurses, LPNs, and CNAs.
Allied health, therapy, and diagnostic imaging.
Locum physicians and advanced practice providers.
Shift, travel, contract, and permanent on the same record.
In their words
Desks that keep every file current
We’ve been able to adapt workflows, placements, and reporting to meet evolving compliance requirements and increasingly complex reporting needs without outgrowing the platform.
Tracker has made our recruitment process more efficient with the use of templates and automation to keep our candidates’ statuses up to date. Our team now has more time to spend recruiting new candidates.
We’ve been able to adapt workflows, placements, and reporting to meet evolving compliance requirements and increasingly complex reporting needs without outgrowing the platform.
Tracker has made our recruitment process more efficient with the use of templates and automation to keep our candidates’ statuses up to date. Our team now has more time to spend recruiting new candidates.
We’ve been able to adapt workflows, placements, and reporting to meet evolving compliance requirements and increasingly complex reporting needs without outgrowing the platform.
Tracker has made our recruitment process more efficient with the use of templates and automation to keep our candidates’ statuses up to date. Our team now has more time to spend recruiting new candidates.
We’ve been able to adapt workflows, placements, and reporting to meet evolving compliance requirements and increasingly complex reporting needs without outgrowing the platform.
Tracker has made our recruitment process more efficient with the use of templates and automation to keep our candidates’ statuses up to date. Our team now has more time to spend recruiting new candidates.
I am using it for maintaining candidate database along with keeping a track of candidate interviews/ onboarding as well, Great tool
We rely on Tracker every day to manage our business, handling everything from taking notes to making phone calls.
I am using it for maintaining candidate database along with keeping a track of candidate interviews/ onboarding as well, Great tool
We rely on Tracker every day to manage our business, handling everything from taking notes to making phone calls.
I am using it for maintaining candidate database along with keeping a track of candidate interviews/ onboarding as well, Great tool
We rely on Tracker every day to manage our business, handling everything from taking notes to making phone calls.
I am using it for maintaining candidate database along with keeping a track of candidate interviews/ onboarding as well, Great tool
We rely on Tracker every day to manage our business, handling everything from taking notes to making phone calls.
See it for yourself
See a clinician cleared and placed on Tracker
Book a demo and we’ll show you a healthcare desk on Tracker, from the open shift to the complete credential file.
FAQ
Healthcare staffing questions, answered
Healthcare staffing software helps agencies source, credential, and place clinical talent with hospitals, clinics, and care facilities. Tracker covers the ATS, CRM, credentialing, onboarding, and back office on one platform.
Licenses, certifications, background checks, and immunizations are stored on the clinician record with expiry dates. Tracker flags anything due to lapse and can block a placement until the file meets the facility’s requirements.
Yes. Shifts, travel contracts, and permanent placements run on the same record, with pay and bill rules configured per facility and contract.
Yes. Onboarding+ handles documents, e-signature, and credential uploads in one mobile session, with built-in I-9, E-Verify, and RTW checks.
Tracker uses role-based permissions and audit trails, with data protection controls aligned to GDPR, CCPA, and PIPEDA. Talk to our team about the specific requirements your facilities set.
Yes. The long list stack-ranks candidates against the job on several criteria at once, so the strongest applicants are at the top before anyone opens a resume.
Only the people you allow. Role-based permissions control who can view and edit each record, and every action is logged.
Yes. Tracker’s migration team maps your existing data to Tracker, sends back a complete data set for you to review, and fixes any issues before anyone goes live. Candidates, contacts, companies, activities, and CVs move across, with prebuilt scripts for common systems.
