Temp-to-Perm Staffing Software
Try first. Commit when certain.
Tracker runs the temp phase on its own, tracks every conversion window, and keeps the fee documentation on the record from the first shift to the permanent start.
The temp-to-perm desk
Not a temp engagement with a conversion option attached. A permanent hire that starts with a trial.
Temp-to-perm is the model built for the client who wants to be sure. Try first. Commit when certain. The client evaluates at temp margins, carries no long-term obligation if the fit isn’t right, and pays the conversion fee only when they are ready to make the hire permanent. For the agency, it is the model that requires the most to go right, because the entire commercial outcome depends on a placement that performs well enough, and a relationship managed personally enough, that conversion is not a question but a conclusion.
Online timesheets · Pay and bill · TrackerAI
The timesheet ran. The compliance was current. The recruiter spent the week on the conversion.
Temp-to-perm starts as a temp placement, so timesheets, compliance, payroll, and invoicing apply from day one. Tracker automates that layer, so the recruiter’s time stays where it earns the fee: on the candidate, the client, and the conversion.
Workers self-submit timesheets from any device, and discrepancies are flagged before approval. The timesheet chased itself.
Payroll runs automatically. No recruiter loses a conversion to a timesheet.
TrackerAI handles the routine candidate communications. The recruiter takes the three calls that need a real conversation.
Matters most to Recruiters & back office
AutoMatch · Alignment Score · TrackerAI
Not just available. Worth keeping.
The best temp-to-perm placement is the one the client never really thinks of as temporary. Tracker reads the full record to surface the candidates whose history shows they belong in this type of role at this type of company.
AutoMatch surfaces candidates by fit, not just availability or keywords. Right for the company, not just the vacancy.
The Alignment Score rates every shortlisted candidate against the brief for match quality, strengths, and gaps. A scored case for a permanent hire, made before the first shift.
Every placement, conversion, and preference the desk has captured informs the ranking. The quality of a perm placement at the speed of a temp one.
Matters most to Recruiters
Pipeline visibility · Candidate engagement · TrackerAI
The counter-offer comes late and fast. Tracker makes sure the recruiter is already in the room.
The client who goes quiet at week eight. The candidate who starts getting approaches on site. The counter-offer, and the client who hesitates when the temp margin becomes a permanent fee. Tracker keeps every touchpoint logged and the engagement signals on the record, so the recruiter sees a placement drifting before it’s lost.
Engagement signals show the candidate who’s gone quiet and the client who’s slowed down. Know where she stands before she has to tell you.
Every touchpoint is logged against the placement. The relationship stays warm the whole way through.
The narrowing conversion window is visible on the record. The recruiter called Wednesday. She converted on Friday.
Matters most to Recruiters & account managers
Dashboards · Conversion tracking · TrackerAI
Stay on top of every placement, without three systems and a spreadsheet
Every temp-to-perm placement is a temp assignment and a potential permanent hire at once. Tracker keeps both states visible, and TrackerAI flags what needs attention before the recruiter has to go looking.
Placements approaching the conversion window surface before it closes. Nothing closes quietly.
TrackerAI flags the placements that are drifting. The recruiter is briefed the moment it starts.
Georgiana ran twenty-two placements at once. Tracker told her every morning which three needed her. Nobody needed a spreadsheet.
Matters most to Recruiters & desk leads
Candidate records · Audit trail · eSignature
The agency that never loses a fee to “we found them ourselves.”
The fee documentation is on the record from day one: when the introduction was made, what the terms were, and who agreed to them. When the client says yes, the permanent contract issues straight from the record, and everything gathered in the temp phase carries through.
Introduction date, fee terms, and agreement are recorded at placement. The audit trail remembers them exactly.
The permanent contract goes out for e-signature the moment conversion is confirmed. The temp converted Tuesday. The contract was signed Wednesday.
Compliance and documents from the temp phase carry straight into the permanent hire. The client sees a step up, not a restart.
Matters most to Account managers & agency owners
ATS · Back office · CRM
The candidate isn’t two people. The record shouldn’t treat her like she is.
Most platforms split temp-to-perm across the back office and the ATS. Tracker holds the whole lifecycle on one record, from the temp assignment, compliance, and timesheet history to conversion tracking, the permanent contract, and onboarding, and TrackerAI learns from every chapter of it.
The timesheet history that proves the candidate was performing sits on the same record as the permanent placement. Nothing to reconcile at conversion.
TrackerAI learns from temp performance, conversion timing, and the signals that preceded a successful hire. The next placement starts sharper than the last.
First shift. Conversion. Permanent start. One record. All of it.
Matters most to Agency owners & operations
What changes
Fewer lost conversions. More fees kept.
Nadia placed the candidate on a temp basis in January. By April she had converted. The timesheets ran themselves, and Nadia handled the relationship that mattered.
The candidate was about to accept a counter-offer. The signal was on the record, the recruiter called Wednesday, and she converted on Friday.
The client remembered the fee terms differently. The audit trail showed when the introduction was made, what the terms were, and who agreed to them.
The operational layer and the relationship layer, on one record
Running temp-to-perm means running two models at once. The operational layer covers compliance, timesheets, and credentials. The relationship layer means staying close to the candidate, staying close to the client, and keeping both moving toward conversion through a window that closes quietly if nobody is paying attention. Tracker holds both on the same record.
Timesheets, compliance, and payroll through the temp phase.
A conversion window tracked for every placement.
Fee terms documented from the first introduction.
Permanent contract and onboarding on the same record.
In their words
Desks that convert the placements they should
Our goal is to keep recruiters on the phones and recruiting. Tracker has allowed us to automate a lot of the administrative work so they can spend more time talking to candidates.
We used to see incorrect numbers on an invoice, or incorrect time coming through. We don’t run into that anymore, because we’re getting it right from the source of truth.
Our goal is to keep recruiters on the phones and recruiting. Tracker has allowed us to automate a lot of the administrative work so they can spend more time talking to candidates.
We used to see incorrect numbers on an invoice, or incorrect time coming through. We don’t run into that anymore, because we’re getting it right from the source of truth.
Our goal is to keep recruiters on the phones and recruiting. Tracker has allowed us to automate a lot of the administrative work so they can spend more time talking to candidates.
We used to see incorrect numbers on an invoice, or incorrect time coming through. We don’t run into that anymore, because we’re getting it right from the source of truth.
Our goal is to keep recruiters on the phones and recruiting. Tracker has allowed us to automate a lot of the administrative work so they can spend more time talking to candidates.
We used to see incorrect numbers on an invoice, or incorrect time coming through. We don’t run into that anymore, because we’re getting it right from the source of truth.
Having one central point of communication where everybody could be on the same page regardless of where they were sitting was crucial.
When I hire a new recruiter or AE, it’s a much shorter learning curve with Tracker than any other ATS I’ve worked with.
Having one central point of communication where everybody could be on the same page regardless of where they were sitting was crucial.
When I hire a new recruiter or AE, it’s a much shorter learning curve with Tracker than any other ATS I’ve worked with.
Having one central point of communication where everybody could be on the same page regardless of where they were sitting was crucial.
When I hire a new recruiter or AE, it’s a much shorter learning curve with Tracker than any other ATS I’ve worked with.
Having one central point of communication where everybody could be on the same page regardless of where they were sitting was crucial.
When I hire a new recruiter or AE, it’s a much shorter learning curve with Tracker than any other ATS I’ve worked with.
See it for yourself
See a temp-to-perm placement convert on Tracker
Book a demo and we’ll show you a placement from first shift to permanent start, with the conversion window and the fee terms on the same record.
FAQ
Temp-to-perm questions, answered
Temp-to-perm staffing software tracks a placement from contract start to permanent conversion. Tracker runs the temp phase, tracks the conversion window, and holds the fee documentation on the same record, so no fee or deadline slips.
Every placement carries its conversion window, and placements approaching it surface on the dashboard. TrackerAI flags the ones that are drifting before the window closes.
The introduction date, the fee terms, and who agreed to them are recorded at placement. If a client says they found the candidate themselves, the audit trail shows otherwise.
Yes. When conversion is confirmed, the permanent contract goes out for e-signature from the same record, and onboarding starts the same day.
Yes. Compliance data and documents gathered during the temp phase carry straight into the permanent hire, so nothing is asked for twice.
Yes. Workers submit timesheets from any device, discrepancies are flagged before approval, and payroll runs automatically.
No Tracker login needed. Hiring managers approve timesheets, review submissions, and raise requisitions in the client portal.
Yes. Tracker’s migration team maps your existing data to Tracker, sends back a complete data set for you to review, and fixes any issues before anyone goes live. Candidates, contacts, companies, activities, and CVs move across, with prebuilt scripts for common systems.
