Temporary Staffing Software for Temp Agencies
A 95% fill rate is a C+. The standard is 100%.
Tracker has the right worker available, compliant, and ready before the client finishes asking, and runs the timesheets and payroll behind every shift.
The temp desk
Success isn’t placements per month. It’s fill rate per hour.
Temp staffing runs at a different intensity from almost any other model. Warehouse operatives, healthcare shift workers, office cover, and industrial labor, placed fast, confirmed the night before, and showing up by 6am. Success is measured in workers who show up on Monday. In timesheets approved before Friday. In clients who call again because the last fifty starts went smoothly. A 95% fill rate is not something to be proud of. The standard is 100%, and the agencies that hold it consistently are the ones that always win the account.
AutoMatch · Watchdogs · TrackerAI
In temp, the agency that was ready yesterday wins the placement today
The agency that reaches the right worker first, compliant, available, and site-ready, gets the fill. Tracker surfaces the strongest fits the moment a role opens, ranked by the full record: who has worked similar roles for similar clients, who showed up, and who the client asked for again.
Watchdogs flag available workers automatically. Zero-hours, retained, or on the bank, every worker’s availability stays in view.
TrackerAI ranks the shortlist by the full record, not keywords. Josephine filled the role in twenty minutes. That is a normal Tuesday.
The Alignment Score rates every candidate against the job spec, shareable with the client. The rationale is already written. The submission is ready to send.
Matters most to Recruiters
Compliance tracking · AWR · Off-payroll status · Hard stops
Compliant. Current. Ready. Every worker. Every shift.
In temp, compliance is a gate. A health and safety certification that lapsed on Friday is a problem at 6am on Monday. Tracker tracks every credential, every expiry, and every site requirement across the active workforce, so the problem is caught before it reaches the site.
Hard stops mean a non-compliant worker cannot be confirmed for a shift. Full stop.
Expiry alerts fire before anything lapses. The lapsed CSCS card is caught ahead of time, not at the site gate.
AWR is watched against every assignment. Twelve weeks in, the rate increase was due. Tracker had flagged it in week ten.
PAYE, umbrella, or limited company status sits on every worker’s record. The right arrangement applies every time.
Matters most to Compliance teams
Online timesheets · Pay and bill · Invoicing
Payroll runs. Invoices go out. Nobody stays late on Thursday to do it anymore.
Every hour spent chasing timesheets, confirming margins, and raising invoices is an hour not spent filling roles. At volume that compounds fast. Tracker automates the financial layer, so the ops team stays on the phone with the workers and clients who keep the fill rate where it needs to be.
Workers self-submit timesheets from any device. 300 timesheets in a week, and nobody touched one by hand.
Invoices generate in bulk from one page and sync to your accounting software. Or go out via templated import.
Margin confirms in real time. Santiago used to spend Friday mornings on margins. Now he spends them on the phone.
Matters most to Back office & payroll
Runners view · Watchdogs · Nurture · AutoMatch
The worker dropped at 5am. The replacement was confirmed by 5:15.
The biggest missed revenue in a temp business is often the worker who fell out of the pipeline because nobody reached them at the right moment. Tracker knows when that moment is, and when a confirmed worker drops the night before, the same readiness covers the gap.
The Runners view shows every worker on assignment with their end date visible. Off assignment Friday. On a new one Tuesday.
Nurture sequences keep every worker connected between roles. The worker who always hears from the desk first never goes anywhere else.
AutoMatch surfaces the next compliant, available worker for that exact shift. A pull-out isn’t a crisis. It’s the next name, surfaced in minutes.
Matters most to Recruiters
Onboarding · Automated touchpoints · Candidate engagement
Fill the shift on Thursday. Know the worker is showing up on Monday.
The placement is made when the worker actually starts. Onboarding begins the moment a placement is made, automated touchpoints keep the desk present between yes and day one, and the desk can see who has gone quiet before they move on.
A mobile-first portal: one link, everything the worker needs, done in minutes. Not after four days to reconsider.
Automated touchpoints run on a schedule nobody has to manage. Claudette accepted Thursday, had a reminder Sunday, and arrived Monday.
The unanswered confirmation and the unopened onboarding link show on the record. The right message reaches the right worker before they’ve gone.
Matters most to Recruiters & onboarding teams
Dashboards · Timesheet dashboard · Extensions · TrackerAI
Live fill rate. Live margins. And AI surfacing what matters in all of it.
When BD and delivery live in separate systems, nobody is watching the fill rate that’s been drifting for three weeks. Tracker holds both sides on one record and surfaces fill rate by client and margin against quote in real time.
A live timesheet dashboard shows what’s missing, pending, and approved. The missing timesheet found on Thursday morning, not after payroll ran.
Date, task, and full extensions update the assignment without rebuilding it. New end date, new rate, same record.
TrackerAI flags margin and fill rate drift on an account. Caught in week two, not after a lost account.
Matters most to Ops directors & agency owners
Candidate portal · Client portal · Mobile app
Frictionless for the worker. Seamless for the client. Simple for the desk.
The worker who has to call the office to check a timesheet finds an agency with an app instead. Tracker removes the friction on every side, and every action writes back to the same record in real time.
Workers request shifts, set availability, submit timesheets, upload documents, and message the desk from their phone. No office visit required.
Clients approve timesheets in bulk, review submissions, and raise new roles in a branded portal. No approval bottleneck before payroll.
Recruiters log activity, check workers in, and update compliance from the warehouse floor. The full platform on their phone.
Matters most to Workers, clients & recruiters
What changes
Less time on admin. More shifts filled.
Jordan’s team grew from 50 temps to 300 in eighteen months. The back-office workload didn’t grow with it.
The AWR rate increase was due at twelve weeks. Tracker flagged it in week ten, before the client asked.
Bridget’s end date was on the record. Tracker surfaced her ten days before, the call went out, and she took the next shift.
The worker who showed up for the last six assignments is worth more than a new registration
Temp agencies don’t just place workers once. Tracker makes sure the desk never loses track of the good ones. Watchdogs flag upcoming availability before anyone has to ask. Certifications are caught before they become a reason the shift can’t be covered. Automated touchpoints keep every worker personally connected between roles, so the agency is always the first call when they’re ready for the next one.
Warehouse, logistics, and industrial labor.
Healthcare shift workers and office cover.
Zero-hours, retained, and bank workers.
Day, night, and weekend shifts on the same record.
In their words
Temp desks that hold 100%
I walk into a room leading operations, and I’m like recruiting’s got it. Bring on the deal.
Has Tracker’s onboarding been a game changer? It has to be honest.
I walk into a room leading operations, and I’m like recruiting’s got it. Bring on the deal.
Has Tracker’s onboarding been a game changer? It has to be honest.
I walk into a room leading operations, and I’m like recruiting’s got it. Bring on the deal.
Has Tracker’s onboarding been a game changer? It has to be honest.
I walk into a room leading operations, and I’m like recruiting’s got it. Bring on the deal.
Has Tracker’s onboarding been a game changer? It has to be honest.
When people experienced Tracker for the first time, the feedback has been universally great. Much better in comparison to what they have used before.
Tracker’s support is 24/7. I can always reach somebody. And even better, we don’t need as much support as in the past because the tool works.
When people experienced Tracker for the first time, the feedback has been universally great. Much better in comparison to what they have used before.
Tracker’s support is 24/7. I can always reach somebody. And even better, we don’t need as much support as in the past because the tool works.
When people experienced Tracker for the first time, the feedback has been universally great. Much better in comparison to what they have used before.
Tracker’s support is 24/7. I can always reach somebody. And even better, we don’t need as much support as in the past because the tool works.
When people experienced Tracker for the first time, the feedback has been universally great. Much better in comparison to what they have used before.
Tracker’s support is 24/7. I can always reach somebody. And even better, we don’t need as much support as in the past because the tool works.
See it for yourself
See a full shift board run on Tracker
Book a demo and we’ll show you a temp desk on Tracker, from the open shift to the 5am backfill to Friday’s payroll.
FAQ
Temp staffing questions, answered
Temporary staffing software helps temp agencies fill shifts, keep workers compliant, and run timesheets and payroll at volume. Tracker holds all of it on one record, from the open shift to the invoice.
Watchdogs flag available workers automatically, and TrackerAI ranks them by their full record, including who has worked similar roles and who the client asked for again, so the shortlist is ready the moment a role opens.
AutoMatch surfaces the next compliant, available worker for that exact shift, so the backfill goes out in minutes.
Yes. AWR is tracked against every assignment so the twelve-week uplift is flagged early, and each worker’s PAYE, umbrella, or limited company status sits on the record.
Yes. Workers request shifts, set availability, submit timesheets, upload compliance documents, and message the desk from any device.
Yes. Clients approve timesheets in bulk, review submissions, and raise new roles in a branded client portal, with no Tracker login needed.
Yes. The timesheet dashboard shows which timesheets are missing, pending, and approved, so the team knows who to chase before the deadline.
Date, task, and full extensions update the assignment, including a new rate, without rebuilding the placement or losing the link to the original role.
