Recruitment & Applicant Tracking

Build Better Candidate Relationships (and Pipelines)

Job Management

With our varied views of job pipeline and our numerous list widgets, your users and managers can keep up to speed easily

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Resume Sends

Take the pain out of reformatting resumes both during registration or in-line in the shortlist with our specialist resume send features

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Resume Parsing

Using the industries most sophisticated resume parsing technology, build comprehensive candidate profiles and history in seconds

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Candidate Search

With over 80 filterable fields, full Boolean and Semantic search and radius geo-coding, you can always find the right candidates quickly

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"AI" Ranking

The real-life application of AI in combining resume based rank methodology with candidate engagement in Tracker

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Skills Profiling

Skills Profiling in combination with ranked Boolean searching allows for easily attained, highly targeted results with auto-coding

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Long & Shortlisting

Our Long and Shortlist function is core to our workflow with unrivalled functionality meaning users can do everything from one place

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Job Board Post

Save your team hours of time each week by not having to author and post to multiple job boards and process applicants in the inbox

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Job Board Search

Search your favorite job boards alongside your Tracker Candidates from one screen and one results list, all de-duplicated and ranked

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Candidate Prospecting

Turn recruitment on its head by embracing Candidate Centric Recruitment, maximizing on your candidate assets to drive business

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Interviewing

Whether face-to-face or via video; one-time or bulk; our Interviewing workflow are simple to use and fully integrated with your calendar

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Website Integration & Jobs+

With as little as one line of code, you can bring your open Job pipeline to the web allowing Candidates to instantly apply

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LinkedIn Integration

Embrace the power of LinkedIn with our in-built X-Ray search and Chrome Extension, both offering instant record creation

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Mobile Recruitment

Being out of the office doesn’t mean you need to sacrifice your access to Tracker with 100% functionality anywhere and on any device

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Start Building Better Recruitment Processes.

Check out how our integrated ATS, CRM and Recruitment Automation Software helps your team create better relationships, processes, and more.

Job Management

The center of any consultant’s desk is Job Management and being able to quickly see where they are at any given time.  Our Job Management comes in a variety of views including Card view, which is ideal for pipeline overview, and List view, which is fully customizable.

 

List View can have any number of 60+ columns including some useful widgets showing exactly how many Candidates are at which stage in the process, the number of people long listed and their current status of shortlist selection, the number of job board applicants who have applied versus those found across all your favorite job boards.

 

Our filtering allows users to create custom views of their Jobs and access these at anytime or share them with their team.

 

Our simple to use workflow underpins the entire Job Management process allowing consultants to perform common actions across their shortlists such as sending resumes or arranging a 2nd interview, safe in the knowledge that all affected records are being updated automatically.

 

This ensures ultimate productivity in that the end-to-end process of recruitment from shortlisting, sending fully formatted resumes internally or to the client, interviews, offers, rejections and placement confirmations can be done without ever leaving the Job record.

In a nutshell...

  • List and Card Views of Jobs
  • Full drag and drop on Jobs and Shortlists
  • Combined Long List, Applicant and Job Board Results
  • Fully workflow driven
  • Complete ALL Job tasks from the Job record
  • Build Agency Resumes on the fly
  • Arrange Meeting/Video Interviews
  • Send Placement Confirmation and eSignature Forms

Resume Sends

Sending Resumes is a fundamental part of the recruitment process and one of key focus in Tracker’s process workflow.

 

With support for both Document and Video Resume Sends and by either traditional Email or using the Online Client Portal, the consultant can be flexible to the individual needs of each client and candidate.

 

We distinguish between original resumes that are sent by Candidates and “Agency Resumes” that are typically reformatted by the Consultant or Resourcer and have a consistent branded appearance with headers and footers etc. 

 

With our Resume Sends, these can be created at the point of registration or within the Shortlist.  With as little as 4 clicks, an existing Candidate resume can be standardized, reformatted in any number of designs and placed within your branded Word document or Pdf template, ready to send instantly.

In a nutshell...

  • Document and Video Resumes
  • Unlimited Original and Agency Resumes
  • Inline Agency Resume Formatter
  • Internal and Client Sends and KPIs
  • Email or Client Portal Shortlist Resume Sends

Resume Parsing

Always behind the scenes but fundamental to any Applicant Tracking System is the Resume Parsing technology.

 

No one wants to type information from what is often a variety of resume formats into their ATS and they are extremely varied on both content and format these days.  Tracker uses industry leading Resume Parsing technology to extract ALL information from the resumes, in whatever format they arrive in, providing a comprehensive set of information with which to either create or update your Candidates.  We even extract photos from resumes creating the most personalized profiles.

 

By dissecting each and every aspect of a Candidates’ Employment History, Education History, Qualifications and Skills, we can build unrivaled ranking without having to lift a finger.  Our auto-coding can also assess and automatically code skills against Candidates as they come into Tracker, ensuring 100% accuracy in ranked Boolean and profile searches. 

 

One thing we never compromise on is the quality and benefits that Resume Parsing can provide our clients.  We have scoured the world for the best solutions and embedded this into our platform to ensure our clients share these gains with each resume they receive.

In a nutshell...

  • Industry leading parser technology
  • Any document format including scanned images
  • Extracts all personal and history every time
  • Auto-Code Skills with each parsed Resume
  • Provides unrivaled ranking

"AI" Ranking

Artificial Intelligence” and “Machine Learning” are often terms banded around this industry and although much of this is not truly understood by users, we have been applying this across Tracker’s ranking engine for many years.

 

To put this into context, most job board aggregators rank their results using a methodology adopted by most mainstream systems which focus on the search terms you are seeking, weighted and ranked based on their recency and prevalence within the resumes of the Candidates.

 

This is perfectly logical when all you have is the resumes themselves and more often than not, will produce solid results.  However, by overlaying this with actual recruitment history stored within Tracker, you can apply a whole new perspective on ranked results.

 

So, for example, you can also assess each Candidate’s previous success (or failure) in similar roles or against the Client to which the Job relates, or factor the consensus of consultants who have previously engaged with these Candidates, it’s perfectly reasonable that this should influence rank.  You wouldn’t rank a Candidate who has been rejected by the Client over another Candidate who has consistent interview/placement history…

 

So our “AI Ranking” constantly learns from the ongoing engagement with each individual during their life in Tracker and applies this in tandem with resume ranking to ensure the best candidates are presented each and every time.

In a nutshell...

  • Resume & ATS History dictates rank
  • Full Boolean and Weighted Search Rank
  • Tracker "learns" with each engagement
  • Industry leading rank methodology
  • Long Listed Candidates instantly ranked to focus Consultants
  • Job Board Results influenced where knowledge exists in Tracker

Skills Profiling

Skills Profiling is fundamental to the categorization of Candidates, be that industrial knowledge, level of expertise or to identify those skills and attributes not literal within their resumes (such as a willingness to relocate or whether they are a graduate level candidate etc).

 

Our Skills Profiling includes “quick” Yes/No skills, ranked skills and dated skills so every aspect of a Candidate can be coded and used intelligently in subsequent searches.

 

With auto skill coding we can also assess resumes as they come into Tracker and automatically apply common skills such as specific technical knowledge or skills we can imply from the presence of specific words, phrases or acronyms found in the resume.

 

You can also use the power of the Skill Profiling Tool to build Semantic Search dictionaries, allowing for highly targeted, relevant and productive searches, for example “HR” can be auto-coded and associated to all manner of “Human Resource” skills meaning all variants can be reviewed or searched automatically.

In a nutshell...

  • Unlimited Skills Profiling
  • Quick Skills for Yes/No Profiling
  • Ranked Skill Profiles for levels of attainment
  • Dated Skill Profiles for tracking certifications
  • Combine Skills Profiling with Boolean
  • Use Skills Profiling for Semantic Dictionaries

Long & Shortlisting

Our Long & Shortlisting process has been meticulously engineered around the needs of Consultants and Resourcers.

 

Long Lists can be built automatically from the Job Specification and with over 80 filters available, even the most detailed Long List searches can be performed.  We support “private” Long Lists so each Resourcer can work on a single job independently of others with a common Shortlist.

 

Our proprietary ranking methodology that combined resume ranking with candidate engagement history with Tracker ensures the best Candidate are presented directly alongside your Job Board search results allowing a logical flow through the working of your lists.

 

Candidates can be Shortlisted with a single click and with our traffic light system on both lists, everyone can be clear on the status of each Candidate at anytime.  Personalized template emails or texts can be bulk sent from either list making the engagement with both prospective and in-process Candidates simple to track.

 

Our desire to ensure that every aspect of the recruitment process can be actioned directly within the Shortlist, be that reformatting resumes, sending interview confirmations to all parties or sending offer/placement confirmations, this is one of the most productive aspects of Tracker.

In a nutshell...

  • Fully customizable shortlist workflow
  • Drag & Drop or template driven workflow
  • Reformat & Send Resumes directly from lists
  • Bulk personalized Email or Text from any list
  • Arrange face-to-face or Video Interviews
  • Send Placement confirmations for signature
  • Supports Private Long Lists
  • Fully ranked Long Lists
  • One-click Shortlisting

Job Board Post

Job Board Post is one of the most critical aspects in the recruitment lifecycle, ensuring that your Jobs attract the best talent from over 1000+ job boards around the world.

 

Tracker’s job board posting starts with a fully automated parsing of the job specification, creating a post-ready version that you can instantly post to your own website using our simple integrated job publishing function, or push out to any of your subscribed job boards from a single page.

 

We format and complete all standard job board fields for you meaning that in a few clicks, your Job is online and attracting candidates.

 

With our fully integrated partnerships with the leading multi-posters such as Broadbean and LogicMelon, your core posting service is included in our Job Board plan meaning no 3rd party contracts required. 

 

As candidates apply for your job, be that from any job board, we collect the applicants and present them to you within the Job so you can see all of your Long Listed, Job Board Search and Job Board Post Applicants in one place and quickly review and download them as official Candidates.  No more trawling through your inbox every morning!

 

On top of this, new applicants can be auto-matched to other open Jobs ensuring you maximise their potential the second they arrive in Tracker.

In a nutshell...

  • Auto creation of Post-Ready Job
  • Fully integrated Job Board Post
  • Post to over 1000+ Job Boards
  • Post to Social Media
  • Broadbean or LogicMelon included in our license
  • Automatic collection of Applicants with Auto-Parse option
  • Bulk email rejections or acceptance to Applicants
  • Direct free integration to Indeed
  • Instant Shortlist, Long List, Keep or Reject Applicants

Candidate Prospecting

We have always had a keen focus on “Candidate Centric Recruitment” which in short is about driving new Job opportunities from your Candidate base, not simply waiting on Clients to make a new request.

 

Recruiters have no doubt been “specing” Candidates in their own way over the years but there are few, if any tools out there to fully support it or retain historic interest without copious notes that get lost, or drilling back through Job History which only gives half the picture.

 

With the market at it is, contract and temporary recruitment is growing, and recruiters need solid support to make sure they are the one placing their best contractors into their next position. 

 

This fuels critical Candidate loyalty as you have their future plans in mind, continued revenue as you can be proactive in generating new assignments, Business Development as you can maybe prompt clients to start projects early based on the availability of quality contractors and overall, client satisfaction as the best contractors are being put forward based on their availability, not based on who happens to be available at the time.

 

So, in Tracker we have a function called Candidate Prospecting that allows our clients to flip recruiting on its head and shortlist Clients that may be suitable for the Candidate, now or in the future.  The prospecting function automatically updates itself as you move Candidates through the shortlist so you can see the entire history in one place.

 

In a nutshell...

  • Auto-Match Prospects from the Candidate record
  • Skills and Geographical Matching
  • Track progress for each Prospect
  • Generate new business from your best Candidates
  • "Spec" out both document a Video Resumes
  • Auto-Prospect updates from Shortlist activity
  • Instant Email Send of Prospective Resume
  • Speculative KPIs automatically updated

Interviewing

Interviewing is a critical part of any recruitment process and with support for arranging face-to-face, 2-way video and 1-way video interviews directly within Tracker without the need for 3rd parties makes this once of the slickest and cost-effective ATS systems available today.

 

Our Video Interview function provides the ability for unlimited sets of interview questions for both internal interviews or in relation to a particular Job or Client.

 

And if you use Hangouts, Zoom, Teams etc, you can organize interviews from within Tracker and include meeting link information directly into the invites before sending.

 

Bulk arrangement of Interviews from the shortlist is also key to productive administration and with our template emails, you can send multiple interview requests or confirmation emails directly to all parties from one screen, including key attachments such as interview tips or the resumes of the interviewees.

 

We can track any number of interview phases from 1st, 2nd, 3rd, Further and so on as each phase has a higher probability of placement and is a good indication as to the quality of Candidates being submitted.

In a nutshell...

  • Supports Face-to-Face and Video Interviews
  • 1-Way and 2-Way Video Interviews
  • Unlimited interview phases (1st, 2nd, 3rd etc)
  • 2-click Interview Arrangement
  • Bulk organize interviews for multiple candidates
  • Internal Interviews
  • Dedicated KPI Widgets for Interviews

Website Integration & Jobs+

Getting your Jobs out to the world is key to attracting Candidates and marketing your brand.

 

With our standard Website Integration, you can publish your Jobs list to your website with just one line of code and with our inbuilt Candidate Registration page, candidate can view Jobs and instantly apply, alerting owners immediately.

 

And with our Jobs+ offering you can automatically optimize and distribute your Job postings, with or without access to a web developer or SEO expert.  Jobs+ is a supplemental service which includes built-in technology that makes it easy to distribute jobs, not only to your own website, but also to leading job boards and aggregator sites.

 

Job postings are automatically SEO’d or Search Optimized, giving you the best possible opportunity of ranking high on Google and other search engines. All of your jobs in the Jobs+ environment are Google for Jobs optimized.

 

Additionally, you can alert candidates automatically by email when new job opportunities appear on your career site, as well as, Jobs+ can be configured with your existing social media systems such as Twitter, LinkedIn, Facebook and more.

 

Jobs+ remains at the cutting edge of emerging technology and trends, and with Tracker, your career site will remain up to date with the latest software changes and update

In a nutshell...

  • Website Jobs with one line of code
  • Jobs+ to provide full SEO and Job Management
  • Post-Ready Jobs direct from the Specification
  • Various Standard or your own Custom Themes available
  • Candidate Registration and Application Pages included
  • Resumes parsing at Registration
  • Instant Publish/Unpublish from Tracker

LinkedIn Integration

LinkedIn is quickly becoming one of the most critical resources for the recruitment industry with both recruiters and candidates finding more creative ways to interact through its platform.

 

We provide 2 key integrations with LinkedIn covering every possible user of this vast database including our in-built LinkedIn X-Ray search which gives all our users unfettered access to the entire LinkedIn database regardless of network.  This supports full Boolean search and results are list with options to create either Contacts or Candidates instantly.

 

The second integration is with our LinkedIn Chrome Extension.  Connect LinkedIn directly to Tracker allowing you to work exclusively within LinkedIn and view people in our feature rich sidebar.  People can be imported directly into Tracker as either Contacts or Candidates and assigned directly to your Job Shortlist or Long List.  All without leaving LinkedIn and you don’t even need to be logged into Tracker at the time!

 

So whether you are working within Tracker or solely within LinkedIn, you can also find the right people and instantly create records.

In a nutshell...

  • Inbuilt LinkedIn X-Ray Search
  • LinkedIn Chrome Extension
  • Auto-Create Contacts and Candidates
  • Full Profile and Photo Captured
  • Auto-Long or Shortlist
  • Auto-Create Leads for Business Development
  • Available to all users with/without LinkedIn account

Mobile Recruitment

Most people in any industry these days spend time away from their desk and are equipped with a smart phone.  So it only makes sense that you should be able to operate Tracker to its full extent regardless of where you are or the device you are using.

 

Tracker is one of the only platforms to offer 100% mobile functionality from any smart phone or tablet device.

 

So, just because you are out of the office, it does not mean you do not have to be connected.

 

Whether you need to find resume information on the go or search for contact information outside of regular business hours, Tracker mobile is on hand to help.

 

Within Tracker Mobile you can search your entire Tracker system including candidates, contacts, jobs, and placements, search for candidates and view resumes, display client and candidate locations, and get google map directions, log calls and activity from your phone and have the activity tracked instantly within the system.

 

Whether they need to view their candidates and access skills information or look at a resume, update a lead, or a job Tracker Mobile offers all the functionality needed for a busy Recruiter.

In a nutshell...

  • 100% functionality on any PC or smart device
  • Full responsive interface for mobile access
  • Access from anywhere you have connection
  • Process new candidates directly from your mobile
  • View mobile dashboards

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